What to do after you hit submit
After applications are submitted and the giant feeling of relief has subsided, there are a few things to keep in mind. Each school has their own timeline for when they will inform applicants of their admission decisions. In general, schools which have rolling admissions take 2-3 weeks, schools with November EA will inform you between mid-December and end of January, and schools with RD in January will inform you by end of February or March. What do you do while you wait?
After applications are submitted and the giant feeling of relief has subsided, there are a few things to keep in mind. Each school has their own timeline for when they will inform applicants of their admission decisions. In general, schools which have rolling admissions take 2-3 weeks, schools with November EA will inform you between mid-December and end of January, and schools with RD in January will inform you by end of February or March. What do you do while you wait?
After receiving the application, colleges will create a personal account on their website for you to check the status of your application and submit additional materials. Check your email consistently and make sure you do not miss these emails from your colleges (typically by 2-3 days after submitting application). After receiving them, log in to your student portal and double check that the colleges have received all of your application requirements. While doing this, keep in mind that it may take some time for the websites to be updated as colleges are inundated with materials around their deadlines. If about a week after the deadline you still see that your application is missing something, follow up with the admissions office. Although some colleges will send you a reminder that something is missing, you do not want to rely on that.
If you have not completed the FAFSA and CSS Profile, you should definitely do that right away. Students who applied to colleges which require a Self-Reported Academic Record or proof of residency often submit these through their new student portal after they have applied. Also, some Honors programs, scholarships and other specialized applications are only open for the student after they have submitted the main application. Students should ensure they have followed the instructions from each college regarding completing all of their requirements and supplements.
If you do indeed find out that something is missing, do not overreact. Remember, with so many documents and emails being sent back and forth during such a short time span, it is very easy for something to get lost in the shuffle. If what is missing can be taken care of by you, do it right away. If it is something a counselor, teacher, or testing agency should have taken care of, politely follow up with them yourself. Whatever it may be, respectfully ask them to resend the materials as soon as they can. Confirm with the admissions office that you have taken care of it and verify if they have received the missing materials. While doing all of this, it is important that you advocate for yourself and be patient. Colleges would much rather hear from the students themselves than from a parent or counselor. You want to show them you are ready for college.
It should go without saying, but keep working hard and maintaining or improving your grades. Colleges ask for mid and final reports from your counselor for a reason! If you are given admission to a college and your grades sink, they have the right to revoke their offer. On the other hand, if you end up getting deferred or waitlisted, you want to be able to show progress to improve your chances of acceptance. No matter what your situation is, continuing to work hard and get good grades can only help.
You can use your new-found free time to search for scholarships and continue to learn more about your potential colleges. If you have not had time to tour or attend an information session, now is a great time to do that. You can demonstrate your interest in the colleges while preparing to make an informed choice when your admission decisions do come in. Congratulations on getting this far, get excited for the future!
Additional Resources:
An example of an applicant portal and use: Brown Admission Page
The SSAR
What is it?
The Self-reported Student Academic Record is basically a student’s transcripts in another format completed by the student instead of the high school. It is used as a substitute for official transcripts at several schools in Florida including University of Florida, Florida State University, Florida Atlantic University, University of North Florida, Florida Gulf Coast University, Florida Polytechnic University and The New College. Students complete this record by inputting their high school courses attempted and/or taken and their respective grades including the courses in progress senior year.
The SSAR
What is it?
The Self-reported Student Academic Record is basically a student’s transcripts in another format completed by the student instead of the high school. It is used as a substitute for official transcripts during the initial college application review process at several schools in Florida including University of Florida, Florida State University, Florida Atlantic University, University of North Florida, Florida Gulf Coast University, Florida Polytechnic University and The New College. Students complete this record by inputting their high school courses attempted and/or taken and their respective grades including the courses in progress senior year.
Why do schools use it?
In Florida, UF began using the SSAR in 2013 and several schools have followed since then. They adopted it in order to streamline the process of connecting transcripts to applications. Instead of waiting for transcripts to be sent from the high schools, students’ SSARs are able to be connected directly to their applications. In addition to linking the students’ academic records to their applications more efficiently, the SSAR allows colleges to sort through transcripts easily as the data was manually entered by the student in a standard form instead of being sent as a non-standardized document from the school. While many students complain about the tedious work of data entry, others say it relieves stress as they are now in control and do not need to rely on the school to send their transcripts on time.
When should students complete it?
The SSAR is a regular and essential piece of the college application to the schools which require it. College applications are not considered complete until the SSAR is received along with everything else. Students should complete it while they are working on their applications and ensure it is submitted to the colleges by the admission deadline they are aiming for. While some colleges such as UF will accept the SSAR a few weeks after the early application deadlines, it makes the most sense to finish it all at the same time and avoid the risk of having an incomplete application. So if you are applying for a November 1 priority deadline, get it in by then, etc.
How is it completed?
Before starting the SSAR, students need to obtain a copy of their high school transcript to use for the data entry. They will then create an account on the SSAR website and begin entering the information. Once complete, they should double-check for any errors before submitting. Connecting the SSAR to the application varies by college. Several schools have students connect it after they have submitted their application by logging into their student account where they check their application status and inputting their individual SSAR code. Others send students an email with a link to log in to their SSAR account and connect it to their application. Students should regularly check their email and application status pages for each college to ensure they have complete applications.
What if a mistake is made?
As long as the mistake or course change is corrected before the application is reviewed and/or before the application deadline, you can log in to your SSAR account and make the changes. If you are too late, you should call the admissions office at your chosen colleges to inform them of the errors. If you made a slight error and do not catch it, it will most likely have no affect on your application. However, if it appears that you intentionally inflated grades or did/did not list courses taken, your application will be thrown out. Do your best to accurately input the information. Students who have been accepted and plan on enrolling at colleges which require the SSAR will have to send in their official transcripts to verify the information they entered on the SSAR.